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DESIGN
AND IMPLEMENTATION OF A COMPUTER BASED LIBRARY INDEXING SYSTEM
ABSTRACT
A library system is
an information system that serves a population of users. The term
“Information system” is normally used in situations where an organization is considered
as a whole with respect to its information requirement and information
utilization.
In a library
environment, “indexing has remained the means of text and document
identification. Comprehensively, indexing is a term, which is applied to
many compilation and arrangement of text and documents which is either in
alphabetical order, chronological or numerical order.
Igbinedion University
Okada Library is a standard Library. The computerization of a standard
library is the use of computer system to implement its manually based
operations. However the introduction of computer systems with a view of
proliferating information technology has gone a long way in extending its
technological handshake to all spectrum of life.
Similarly, IMT
Library is not left out. This project is embarked to improve this
limitation such as security, accuracy and reliability of inventory and speed of
service et cetera. The principal objective for this research work
(project) is to identify a number of problems that are inherent with the use of
manual method of indexing and cataloguing in IMT library. Hence, proffer
solutions to the identified problem through computerization alternative.
TABLE OF CONTENTS
TITLE PAGE
CERTIFICATION
DEDICATION
ACKNOWLEDGEMENT
ABSTRACT
TABLE OF CONTENTS
CHAPTER ONE
1.1
INTRODUCTION
1.2
STATEMENT OF PROBLEM
1.3
PURPOSE OF THE STUDY
1.4
OBJECTIVE OF THE STUDY
1.5
SCOPE OF THE STUDY
1.6
LIMITATIONS OF THE STUDY
1.7
IMPORTANCE OF THE STUDY
CHAPTER TWO
2.0
LITERATURE REVIEW
CHAPTER THREE
3.0
DESCRIPTION AND ANALYSIS
3.1 FACT
FINDINGS METHODS
3.2
ORGANISASTIONAL STRUCTURE
3.3 OBJECTIVES
OF THE EXISTING SYSTEM
3.4 INPUT,
PROCESS AND OUTPUT ANALYSIS
3.5 INFORMATION
FLOW DIAGRAM
3.6 PROBLEMS OF
THE EXISTING SYSTEM
3.7
JUSTIFICATION FOR THE NEW SYSTEM
CHAPTER FOUR
4.0
DESIGN OF THE NEW SYSTEM
4.1 OUTPUT
SPECIFICATION AND DESIGN
4.2 INPUT
SPECIFICATION AND DESIGN
4.3 FILE DESIGN
4.4 PROCEDURE
CHART
4.5 SYSTEM
FLOWCHART
4.6 SYSTEM
REQUIREMENTS
CHAPTER FIVE
5.0
IMPLEMENTATION
5.1 PROGRAM
DESIGN
5.2 PROGRAM
FLOWCHART
5.3 SOURCE
PROGRAM
CHAPTER SIX
DOCUMENTATION
CHAPTER SEVEN
RECOMMENDATION AND CONCLUSION
REFERENCES
CHAPTER ONE
INTRODUCTION
1.1
BACKGROUND OF THE STUDY
Computerization in
IMT Library is seen as a special effort of this project work. However,
computerized library indexing is a directed effort towards improving the
existing system services and development of new services rather than just
maintaining a “status quo”.
On the other hand,
the introduction of computer systems as the height of computerization does jot
only aim at replacing the manual method of library indexing and cataloguing
system but equally aims at overturning all the inherent constraints that are
associated with the use of manual system in IMT Library.
The cumbersome
arrangement of text, document and other library materials which inhibits the
speedy accessing of desired information and its solution requirements are the
main focal point of this new system. Similarly, the structure and format
of the index in this project work includes such mattes as the arrangement of
the entries, the physical layout and sizes and styles of types which should be
planned to provide maximum ease in scanning and discriminating among individual
entries.
The computerization
alternative of this new system do not stop at phasing out the existing system
of the manual approaches to get about indexing and cataloguing in IMT library
but also take into consideration the nature of material indexed, the variety
and complexity of the subject matter, the nature of user and the technology
structure to sort library materials or entries, assemble, duplicate and
infertile entries or to assign index terms.
1.2
STATEMENT OF THE PROBLEMS
Computerized library
indexing is the desired system in Igbinedion University Okada library, Edo
state, but because of their present method of indexing which is manually
operated, a number of problems where identified. These problems in
question hampers the realization of goal of the existing system.
The problems are
itemized below as follows:
1.
Wrong filings of the indexed materials
2.
Time consuming
3.
Mutilation of library materials
4.
poor security network
1.
WRONG FILING OF THE INDEXED MATERIALS
Fundamentally,
the problems of wrong filing of indexed material is an inconsistent arrangement
which do not define the exact positions of a desired text. An inquirer
who wishes to reference a text after having consulted the “Call number” of such
a material may easily be misguided.
2.
TIME CONSUMING
The manual approach to library material indexing in IMT Library significantly
or traditionally reflected time wasting. The consumption of time as one
of the major identified constraints can be seen in the task definitions of
indexers such as to sort, assemble, duplicate and interfile entries or to
assign terms.
3.
MUTILATION OF LIBRARY MATERIALS
This is another lapses that were discovered within the existing system.
Researchers or inquirers and the library users are always in the habit of
making away with some of the parts of the texts it makes the affected
documentation incomplete or even useless.
4.
POOR SECURITY NETWORK
Inadequate statistics and personal data of who come in and goes out of the
library room were not properly taken.
Hence, such
negligence leads to carting away with some important library texts and relevant
material.
1.3
PURPOSE OF STUDY
The purpose of this
project work was to probe into the library indexing and cataloguing system of
Igbinedion University Okada with a view of creating awareness of the use of
computer in I.U.O Library indexing system.
With due
consideration of this new technology advancements, the topic computer based
library indexing was put together.
1.4
OBJECTIVE OF THE STUDY
Primarily, the aims
and objectives for this detailed and comprehensive project work was to
understudy IMT library indexing system, in order to know the level of
efficiency of the existing system in carrying out its tasks. It was also
in the context of this study that I looked into the prevailing problems that
are inherent with the existing system, mutilation of library materials, poor
security network just to mention but a few.
It became the
cardinal objective of this project work after discovering the manual approaches
in their library indexing/cataloging system to design a computer based library
indexing system which will reduce if not completely, eradicate all the
identified problems and develop a total dependency on infallible memory.
1.5
SCOPE OF THE STUDY
The research work do
not go beyond IMT Library indexing system, though the method of their
cataloguing and indexing is according to the dictates of the library of
congress (LDC).
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