DESIGN AND IMPLEMENTATION OF A COMPUTER BASED HUMAN RESOURCES MANAGEMENT INFORMATION SYSTEM (A CASE STUDY OF NITEL PLC ENUGU)
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DESIGN
AND IMPLEMENTATION OF A COMPUTER BASED HUMAN RESOURCES MANAGEMENT INFORMATION
SYSTEM
(A CASE STUDY OF
NITEL PLC ENUGU)
ABSTRACT
The current and future well-being of an organization depends mostly on the
activities and management of its human resources element. All activities
towards improved productivity such as profit, organization efficiency and
effectiveness can only be made possible by the manner and method in which the
human resources are managed. Human resources management therefore occupy a
critical position in the area of facilitating positive changes towards
effective performance.
Because of this, there is need to improve some areas of operations of human
resources department which require improvement or replacement.
This initiated the project topic “computer based human resources management
information system”. This project focuses on computerization of the human
resources department, which aim reducing, time constraints, job bark logs and
improving inadequate records maintenance in the system. The existing system
will be studied and analyzed. Problem areas, identified and solutions proffered.
A computer model will be developed to take care of the problem areas that
require computerization and improvement, strategies preferred in areas that
require appraisal.
This will go along way to help the human resources management to meet up with
the challenges posed by the advancement of information technology in the
country and around the globe.
TABLE
OF CONTENTS
Title page
Abstract
Table of contents
CHAPTER
ONE
1.0
Introduction
1.1 Statement
of problem
1.2 Objective
of the study
1.3
Significance of the study
1.4 Scope of
the study
1.5
Limitations of the study
CHAPTER
TWO
2.0
Introduction
2.1 Review of
previous work
2.2 Computer in
human resource management
2.3
Computer application in general
CHAPTER
THREE
Description and analysis of the
existing system
3.0
Introduction
3.1 Analysis of
the existing system
3.1.1 Organization and management
structure
3.2 Analysis of
the area of study
3.3 Problems/
wearness of the present system
3.4
Justification of the new system
CHAPTER FOUR
Design of the system
4.0
Introduction of the system
4.1 Objectives
of the system
4.2 System
design
4.2.1 Elementary process
description
4.3 Files
attributes (data base structure)
4.4 Input
specification and design
4.4.1 Data entry procedure
4.5
Output specification and design
CHAPTER
FIVE
Implementation of the new system
5.0
Introduction
5.1 Program
design
5.2 Program
module specification
5.3 Program
module flowchart
5.4 Program
implementation
5.4.1 Hardware and software
requirement
5.4.2 Material requirement
5.5 System test
rub
5.6 Change over
procedure
5.7
System maintenance
CHAPTER SIX
Documentation
6.1 Choice of
language
6.2 Running the
program
6.3
Existing the program
CHAPTER
SEVEN
Conclusion and Recommendation
References
CHAPTER
ONE
1.0
INTRODUCTION
Human
resources management at least in a primitive form has existed since the down of
group of effort certain human resources functions even though informal in
nature were performed whenever people come together for a common purpose.
The contemporary area of human management began in the late 1920s, it was
characterized by an increase concern for human element in management.
During the course of this century, however, the process of managing people have
becomes more formalized and specialized and a growing body of knowledge has
been accumulated by practitioners and scholars in an organization “people”
(Workers are critical factors in its well-being. Since every organization
is build up by people, hiring and maintaining good and qualified people
critical to the effectiveness or success of organization. For the fact that
every organization is human-oriented, a factor without which the organization
is reduced to nothing, the process of acquiring human services, developing
skills, motivating them and ensuring their loyalty in the organization
are vital instrument for achieving organizational objectives be it public or
private sector.
Human resources is simply defined as the supply of required staff of people
with various qualitative skills which when applied, organizational or
institutional objectives will be achieved. The globalization process of today
dictates a need for continues improvement in productivity and quality necessary
for an effective use of new technologies. An organization that would line
to survive these challenges of the present and future time must anticipate its
system review and change. Today things are changing very fast. The world has
become so much unpredictable and uncertain especially in area of rapid and radical
technological development, which focus more on computerization.
This goal could only be a achieved by organization engaging in proper and
efficient utilization of its human resource elements. Organizational survival
strategies must be based on a continuous assessment of the human resource
performance in all aspect of its operations and a continuous pursuit of ways
that can best make the organization to cope into the possible challenges within
and outside. This led to this research and project work “Design and
implementation of a computer based human resources management information
system” using Nigerian telecommunication Plc Enugu as a case study to stream
lime the conduct of personnel operation with the global demand of the present
technological development. In the course of the work (NITEL) the computer is
used to compute employee’s salaries, date of requirement of employees, checking
when employee is due for promotion, know the ghost workers. Employee’s
appointment will be properly kept and reviewed, make information retrieval and
storage easy and simply to generate, helps to make more reports available to
the management and other departments and better handling of storage and
retrieval of personnel data and information.
1.1
STATEMENT OF PROBLEM
The non-challant attitude of management is concerning the welfare of workers.
The wastage on data processing, storage and retrieval of information, poor data
and information flow within the organization, workers-management relation is
nothing to write home about.
1.2
OBJECTIVES OF THE STUDY
The
effectiveness of an organization, firm or system is determined by its ability
to allow certain goals maintain itself internally and adopt to its environment.
The main of the project is to improve information and data flow within NITEL’S
personnel department using a more feasible alternative that will eliminate some
of the problem of the existing personnel system. The set objectives of the
project can be summarized as follows:
(1)
Improving data and information flow within the present system.
(2) To improve
worker management relationship
(3)
To reduce unnecessary time wastage on data processing, storage and retrieval of
information
(4)
To help in improving workers welfare through accelerated compensation reward
practices and appraisal practices, which will, in turn result in improved
productivity.
1.3
SIGNIFICANCE OF THE PROJECT
The back drops of personnel and
manpower resource management is obsolesce. It is now a common place. In the
face of rapid technological changes, the need to develop a computer model of a
human activity arises to help overcome the lags and lapse in human resource
management. The project signifies a design of a best feasible alternative
solution, which is a computer model of “Human Resource Management Information
System” which will go a long way to eliminate the existing problems that will
be identified in the present manual method of data processing. The new model
will make use of software that will be designed for use in a computer as a
means of performing and controlling operations of the new model.
1.4
SCOPE OF THE STUDY
The project will cover only the area of Human Resource Management of Nigerian
Telecommunication Plc, Enugu. After the analysis of the procedure in the
present system, some areas need improvement while some demand conversion that
will be best handled by a computer method. The areas of the automation are
areas of personnel data control, salary and promotion appraisal and transfers.
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