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DESIGN AND
IMPLEMENTATION OF AN ON-LINE VEHICLE REGISTRATION
ABSTRACT
Today, computer has been discovered as a very efficient instrument which ahs
played a very significant role in adequate management of information. Beside,
it has played more roles in government services and operation especially in all
traffic matters in the country.
However, computerization has helped in many areas of life and due to
indispensability of motor vehicle registration as it concerns the government
and vehicle owners, the thought of computerization of this operation become of
great important in orders to wipe out the manual data processing system from
which many problem have emanated.
The problems which have engulfed the objective of motor vehicles registration
and extensively discussed in this project together with the new method which
was innovated.
This work is conducted towards the computerization of the various problems
progressing data in order to identify the various problems that is been
encountered in the registration of vehicles manually. This theory also compares
the existing system with the new system which is exact and a faster way of
processing data and the problem faced by customers when they are registering
their vehicles.
This work concludes with the implementation, programming, test run, change over
progress of the new system.
TABLE OF CONTENTS
Title page
Abstract
Table of Contents
CHAPTER ONE: INTRODUCTION
1.1
Statement of Problem
1.2
Purpose of Study
1.3
Aims and Objectives of the Study
1.4
Scope of Study
1.5
Limitation of Study
1.6
Assumption
1.7
Definition of Terms
CHAPTER TWO:
LITERATURE REVIEW
CHAPTER THREE:
DESCRIPTION OF THE EXISTING SYSTEM
3.1
Fact Finding Method
3.2
Organizational Structure of Motor Licensing Office Enugu
3.3
Objective of the Existing System
3.4
Input, Process, Output Analysis
3.5
Information Flow Diagram
3.6
Problem of the Existing System
3.7
Justification of the New System
CHAPTER FOUR:
DESIGN OF THE NEW SYSTEM
4.1
Output Specification
4.2
Input Specification and Design
4.3
File Design
4.4
Procedure Chart
CHAPTER FIVE:
IMPLEMENTATION
Program Design
Pseudo Code
Source Program
Test Run
CHAPTER SIX:
DOCUMENTATION
CHAPTER SEVEN:
Recommendation and Conclusion
References
Appendix
CHAPTER ONE
INTRODUCTION
Computer
plays vital role in the development of any company it also saves some of its
complex problem that is been faced by man and processes voluminous data within
a short period of time or at a fantastic speed.
Recent emphasis on information and data processing in most of our business has
grown adversely as in the case of motor vehicle registration. In as much as
motor vehicle registration has been in existent for ages now, the old system of
registration has been in adoption which did not play a significant role on
highway safety until the development of the new system of vehicle registration
where a reflective sheeting which is more visible to read even in the dark.
This new system of motor vehicle registration which is the main focus of this
project came into existent on the 19th March 1997 and handled by the
motor licensing officer. It introduced to enforce strict compliance to traffic
rules and regulation as well as providing a proper data as to the behaviour of
road users. The roles which the introduction of computer system will play in
the function in order to bring about more efficiency, effectiveness and improve
competence and discussed in this project. This work is segmented into chapters
which will be seen as we move on.
Motor vehicle registration is done by two offices, namely local government
licensing offices for personal vehicles and the cabinet office or any military
office. Since motor vehicle registration is absolutely essential traffic
matters, it is vital to establish and sustain an information system using a
reliable device like computer system in order to maintain and provide proper
data/record concerning the road users in the aspect of traffic function.
In order to eliminate most hardship encountered in most of our licensing
offices, the need for computerization with designing and implementation of a
state motor vehicle registration and its advantages to the licensing office.
STATEMENT OF PROBLEM
These are the problems that are being encountered in the manual system of
vehicle registration. And the problems goes thus:
(i)
PARTICIPATION OF UNAUTHORIZED OFFICERS
Unauthorized offices
according to my observation are involved in this work especially in the
registration of illegal vehicles which can encourage fraud.
(ii)
WRONG CHARGING OF FEES
The officer in-charge
is bound to charge a wrong bill to vehicle owners which may be as a result of
underassessment or over assessment of vehicles. This could be with motive to
commit fraud or as a result of mistake on the part of the officer at work.
(iii)
WRONG SALES ALLOCATION
Staff under a
particular state motor vehicle licensing office indulge in registering of
vehicles that does not belong to their state.
(iv)
IMPROPER ACCOUNTING
There is the tendency
of the cashier involved in the handling of income generated to make mistake
during this process, thus having some measures of inaccuracy in the work.
(v)
There is difficulty at times in tracing a record/information cautioning a
vehicle owner due to improper information keeping as a result of carelessness
or volume in the size of record kept.
1.2
PURPOSE OF STUDY
The
purpose of this study is to design and implement a state motor vehicle
registration since it is important in providing sanity on roads and yielding
revenue for the government. In as much as this problems still exists in the
manual operation, we intend to carve out a technique which will serve as means
of providing solution to the problems
1.3
AIMS AND OBJECTIVES OF THE STUDY
As we have seen from the statement of the problems, the things that stands as
puzzle in the manual system of motor vehicle registration aims at introducing a
better system which is the computerized system which will contribute on
providing solution to the problems.
i.
AUTOMATIC ASSIGNING OF FEES
Since each vehicle is
charged based on the amount was bought. This work aims at automatic assigning of
correct amount once the above mentioned assessment is done thus preventing the
error of wrong assessment.
ii.
PROPER ACCOUNTING
This
also aims at giving an up-to-date report of the revenue generate from vehicle
registration within a defined period.
iii.
RESTRICTION OF ILLEGAL ACCESS
The told number of
users that will have access to this program will be limited therefore password
will be created for the application software. This password will just be
limited to the officer in charge of the work.
iv.
EASY RETRIEVAL OF INFORMATION
This work will help
on using the registration of a particular vehicle to call up the information
record concerning the owner of the vehicle.
1.4
SCOPE OF STUDY
Motor
vehicle registration since it is two different offices namely local government
motor licensing office and cabinet office, and having used motor licensing
office Enugu South as my case study which is only involves in registering of
personal vehicle just like any other local government. Motor licensing office
(L.G.M.L.D) I limited my studies to private vehicles within Enugu.
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