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DESIGN AND
IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM
ABSTRACT
Topic: Design and implementation of an
online students admission system: A case of study of federal college of
education, Eha-Amufu
The difficulties students and staff of
admission office usually face in any higher institution, made us to realize
that computer assisted admission system is the best in processing students
record in Federal College of Education, Eha-Amufu, Enugu. This will save
our school the embarrassment caused by students complaints at the end of
working day.
Our basic objective
of designing and implementing an online students admission system is the
development of data Base computer program that will enable the Register and
admission officers to efficiently, accurately and effectively process and
co-ordinate the various students activities in the institution without much
difficulties with little time.
In view of this,
admission officers must prepare for successful working relationship with an
online information processing and in addition get their members of staff
familiarized with the system for easy and effortless exercise that produce
reliable output (result).
This project
describes how much an students admission system is developed and how in
particular it can be effectively used for the day to day running of the set-up.
For the purpose of
this research we shall use data base programming language version iv.
This is because Dbase iv handles a large volume of data. It is database
management package, which is good for students record keeping activities.
TABLE OF CONTENTS
Cover
page
Title
page
Abstract
Table of contents
CHAPTER
ONE
1.0
Introduction
1.1
Background of the study
1.2
Statement of the problem
1.3
Purpose of the study
1.4
Significance of the study
1.5
Scope of study
CHAPTER
TWO
2.1
Literature review
2.2
Nature of admission processes
2.3
Problem inherent from admission
2.4
Need for (computerization) an online
CHAPTER
THREE
3.1
Description and analysis of the existing system
3.2
Fact finding methods used
3.3
Organizational structure
3.4
Objectives of the existing system
3.5
Input, process and output analysis
3.6
Information flow diagram
CHAPTER
FOUR
4.1
Design of the new system
4.2
Output specification and design
4.3
Input specification and design
4.4
Flow chart (system) / procedure chart
CHAPTER
FIVE
5.1
System Implementation
5.2
Conversion proper
5.3
The parallel approach
CHAPTER
SIX
6.1
Documentation
6.2
Loading the new program
6.3
Running the program
6.4
Operational guideline
6.5
Option selection
CHAPTER
SEVEN
7.1
Recommendation
7.2
Conclusion
Bibliography
CHAPTER
ONE
INTRODUCTION
1.1
BACKGROUND OF THE STUDY
The background of the study is Federal
College of Education Eha-Amufu. Here is the brief history about the
college.
On February 21, 1981, the then Governor
of former Anambra State, Chief Jim Ifeanyichukwu Nwobodo, announced the first
provost and Registrar of the Institution. On 23rd December
1982, the Anambra State House of Assembly enacted a law retroactively
establishing the college. The law cited as the “Anambra State of Nigeria
how No. 28 of 1982” Came into force on 21st February 1981.
The aim of the college as set out in
the law establishing it include:
(i)
To organize, improve and develop courses of science and training various
categories of teachers.
(ii)
To promote research and advancements of science and leasing .
(iii)
To serve as a center for educational research especially as applied to local
conditions.
(iv)
To organize, improve and extend education of standard higher than secondary
school level.
(v)
To encourage all closes and communities without any distinction to pursue
liberal course of education.
After the announcement of the
establishment of the college of Education, Eha-Amufu by the Governor with
effect from 21st February, 1981, a temporary office with skeletal
staff was opened at an office around the then Anambra Television (ATV)
Independence Layout, Enugu.
On 7th August, 1981, the
then Anambra State commissioner for Education and the then permanent secretary
to the ministry took the newly appointed provost and Registrar to the present
site of the college at Eha-Amufu, about 64 km Northust of Enugu, the Enugu
state capital. The site was formerly occupied by the federal Government
owned Teacher Training College (TTC), Eha-Amufu.
When the federal Government handed over
the facilities of the college to the Anambra State Government, it decided to
use the facilities to establish and run the college of Education
Eha-Amufu. This site of the defunct ITC. Eha-Amufu, has remained
the permanent site of the college of Education, Eha-Amufu.
On 1994, it was handed over to Federal
Government again and became Federal college of Education Eha-Amufu under the
Governance of the then Executive Governor of Enugu State, Dr. Okweslieze Nwodo.
The ultimate goal of any establishment
is effectiveness. This is achieved only when is/are proper co-ordination
of activities between the various units that comprises the system. This
coordination is even more important in institution of higher hearing especially
at the students, admission, where the desired end is to bring in students who
will at the end of the day acquire knowledge that will help the entire society.
Ineffectiveness of diminish system
could diminish its ability to relieve student’s tension, frustration and worse
still produce lethal consequences. Any measure therefore that can improve
the needed response of any institution and its general efficiency is most
welcome.
An online students admission system
enables the staff in charge to get the students record foster, therefore saving
process precious time in student’s management.
In an online institution’s admission’s
admission system, the electronic machine quickly retrieves any available
information regarding to any student and displays it within a short period of
time.
Any adhoc enquiry concerning a
student’s indebtedness to the school is responded to promptly, computer could
more accurately do staff duty roster.
Coding the particulars of the staff
into the computer does this and after, it can be saved and will be available
for retrieval at anytime. And because the documents are printed, and
information about each staff is contained and can be accessible to determined
how many hours in a week each works and then next he/he should be on
seat. Thus reducing administrative work loud on the staff.
1.2
STATEMENT OF THE PROBLEM
The difficulties student and staff of
admission department usually force in any institution of higher learning made
us to realize that (computer aid) an online admission system is the best that
can happen to Federal college of Education Eha-Amufu. This will save our
school the embarrassment caused by students’ complaints at the end of the
working day.
It was in the view of this that
Sundison (1994) pointed out that “a typical problem students have had was
moving from school to another school. In a modern society labour moves
quite a bit and many students change schools at least once in their
lifetime. Every time new students were offered admission into a school,
there was a problem of which curriculum the previous school had followed and
therefore whether the previous level tallied with those of the new school”.
Many students neither know their right
nor left at the admission level in the institution. Admission had
frustrated so many students that some even roles a lot of lectures in pursuit
of registration.
1.3
PURPOSE OF THE STUDY
The original purpose of this study is
to design and implement an online students admission system in Federal College
of Education Eha-Amufu. Its purpose are to have the following:
(i)
Efficient and safe storage
(ii)
Quick retrieval of records and information
(iii)
Proper accounting and file keeping
(iv)
Quick response to any adhoc enquires
(v)
Assist in result recording
(vi)
Assist in CCPA updating
1.4
SIGNIFICANCE OF THE STUDY
It is hoped that the result of this
study will serve as tools for helping students who wish to register for their
NCE programmes, and will go a long way helping the staff also. This is
easy to achieve since standard and tested computer programs handle all sort of
complex calculations, storage and retrieval of valuable information needed fro
the school.
Also, important is the fact that
records prepared with electronic machine can be stored as long as needed in
non-bulky and compact systems.
Works has been done in many areas of
computerization, in industry and commerce but not much has been done in school
administration and management system/services. We have therefore done
this work to highlight the use of an online in the important area of student’s
services.
1.5
SCOPE OF THE STUDY
This work is confined to the federal
college of Education, Eha-Amufu that is our area of research work. This
was done to attain a standard output that will be useful to both students and
as well as the staff of college. It also helps in making a quick,
accurate, efficient and reliable data processing.
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