DESIGN AND IMPLEMENTATION OF A COMPUTERIZED FINANCIAL MANAGEMENT SYSTEM FOR PUBLIC INSTITUTIONS (A CASE STUDY OF UNTH, ENUGU)
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DESIGN AND
IMPLEMENTATION OF A COMPUTERIZED FINANCIAL MANAGEMENT SYSTEM FOR PUBLIC
INSTITUTIONS
(A CASE STUDY OF
UNTH, ENUGU)
ABSTRACT
The proper management and utilization of financial resources has over the years
been the bed rock of growth, expansion and continual existence of the world
most popular industries and business organizations. In contrast, the
liquidation of once popular organizations is dependent on the allocation and
improper utilization of financial resources used in the running of these
organization.
However, due to the inadequacies and imperfection of human beings, a lot of
problems such as misappropriation, misallocation and mismanagement of financial
resources, using manual and mechanical method over the years has led to the
collapse of many organizations.
This work is directed towards the computerization of the already existing
financial management system used in monitoring the allocation and proper
utilization of financial resources used in running of the organization by
ensuring faster accurate and credible financial reports as well as identifying
the various problems which are inherent and encountered in the manual and
mechanical methods of determining the funds to be allocated to the various working
areas, (departments) in accordance to the budgetary system.
Therefore the introduction of computer would be platform on which the
actualization of the design and implementation of financial management system
of the case study of this project work should be achieved.
TABLE OF CONTENT
Title
Page
Abstract
Table of
content
CHAPTER ONE
1.0
Introduction
1.1
Statement of
problem
1.2
Purpose of
study
1.3
Aims and
objectives
1.4
Delimitation
1.5
Limitation
1.6
Assumptions
1.7
Definition of terms
CHAPTER
TWO
2.0
Literature
Review
CHAPTER
THREE
3.0
Description and Analysis of existing system
3.1
Fact findings method
3.2
Procedure for data
collection
3.3
Organizational
structure
3.4
Objectives of the existing system
3.5
Input, Process and Output analysis
3.6
Information flow diagram
3.7
Problems of the existing
system
3.8
Justification for the new
system
CHAPTER
FOUR
4.0
Design of the new
system
4.1
Output specification and design
4.2
Input specification and
design
4.3
File
design
4.4
Procedure
chart
4.5
System
flowchart
4.6
System
requirement.
CHAPTER
FIVE
5.0
Implementation
5.1
Program
design
5.2
Program flowchart
CHAPTER
SIX
6.0
Documentation
CHAPTER
SEVEN
7.0
Recommendation And
Conclusion
7.1
Recommendation
7.2
Conclusion
References
CHAPTER
ONE
1.0
INTRODUCTION
Financial
management can be regarded as the process which ensures that financial
resources are obtained economically and used efficiently and effectively in the
accomplishment of the desired goals. These processes involve monitoring and
analyzing public institutions financial conditions, general and special
account, management budgetary procedures, financial statements and reports,
payroll/income tax calculation and salary payments, and managing cash flow.
Price to the emergence and introduction of computer all these processes and
activities were done manually. The expansion of the University of Nigeria
Teaching Hospital UNTH, Enugu just like any other public institution, will not
only intensity but also diversify the financial operations thereby making the
activities increasingly difficult and wearisome. The volume of transaction has
already increased to a level that requires automation.
Convincingly, the field of data processing was not easy to get by and so over
the years (in the field of data processing with utmost speed), mankind has
searched for the extra-ordinary. At such time came the emergence of the
computer which is widely used virtually in all areas of human endeavor.
The increase in the use of computer in both public and private institutions of
the world economic is an undisputable conclusion for efficiency, speed and
accuracy of its operations in achieving results.
However, the manual processes and procedures of financial resources allocation
and utilization is our contemporary days has been confronted with consistent
problems of errors and wastage of time which are traceable to human mistakes
and shortcomings.
The establishment of a sustainable, manageable, reliable and flexible financial
management system for UNTH to curb these problems inherent in the
existing system is the bases of this project work. Such a financial management
system will support all operational accounting procedures as well as financial
management.
1.1
STATEMENT OF PROBLEM
The problems faced in the financial management activities includes
1.
The consistent prevalence of errors in calculations carried out on financial
reports which are traceable to human mistakes and shortcoming.
2.
Improper handling of financial statement, reports and records as a result of
the problem of space for storage and retrieval purposes which led to many files
been misplaced.
3.
The interval or time consumed in analyzing and ascertaining the accuracy and
approval of financial statements and accounts which in turn affects decision making
and policy formulation.
This research work is
prompted to these problem g\for it is the basis of the above problems facing
manual financial management procedures and activities today that instilled the
researcher to look into the subject of curbing and controlling financial
management activities manually.
1.2
PURPOSE OF STUDY
This
project work is very essential in various ways to a number of people including
the business men, sole proprietors, firms, organization, companies etc. both
private and public institution whose utmost desire is to ensure expansion of
their institution through proper financial resources allocation and management.
It will be enormous benefits to both accountants and auditors from time to
time.
Also
it is to remove repetitive, inefficient processes and unclear procedures and
provides adequate information supporting financial decision making which
enables the institution to secure its resources against dubious minded managers
as well as unreliable information.
Finally, the project work is also to serve as a reference or guide for future
research to be carried out for proper documentation.
1.3
AIMS AND OBJECTIVES
The
aim and objectives of this study is to minimize and if possible eradicate the
problems or errors made by human beings due to shortcomings. This will be
achieved by the establishment of a sustainable, manageable and flexible
financial management system.
Another aim is to ensure that financial records are properly stored thereby
preventing them from getting lost since these records will be used in the
future especially when making or planning for budget. Also the work is to
ensure that accurate, faster and reliable calculations are carried out on
reports without any suspicious of any sought.
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