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DESIGN AND
IMPLEMENTATION OF A COMPUTERIZED BUDGETING SYSTEM
(A CASE STUDY OF
I.M.T., ENUGU)
ABSTRACT
Budgeting with special emphasis on Institute of Management and Technology (IMT)
Enugu has the trust and reliability and credibility of information and record.
To establish and implement a computerized measures and an alternative to the
present manual budgeting as regards to budgeting system, one should be abreast
of unattestation and unrealistic records that exist.
The justification of this on the truth that present maul budgeting system in
Nigeria especially that of IMT Enugu, is filled with lots of irregularly and
error resulting from human traceable mistake and distortions in its operation.
In this work, one would deduced that the investment alternative will provide
clear, adequate, accurate and quick solution to the problem countered in
budgeting system as regards in relation to reliable attestation function;
assurance and dependability of financial statements about the account of the
school. To this effect, one will say that computers would be the pivot on which
the success of design and implementation of a computerized budgeting system of
institute of management and technology (IMT), Enugu.
ORGANIZATION OF WORK
This work is
organized to have a successful completion of a computerized budgeting system.
This work is divided into seven chapters.
The first chapter
deals with the introduction, statement of problems, purpose of study, aims and
objectives, scope, constraints assumption of the project and the definition of
terms.
The next chapter
deals with the literature reviews stating the works of eminent writers who have
contributed efforts in so many ways.
The third chapter
describes and analysis the existing system. This entails the fact finding
methods used, the organizational structure, the objectives of the existing
system, information flow diagram, problems of the existing system and the
justification of the new system.
Chapter four
takes care of the design of the new system and which comprises of the output
and input specification design, the file design, procedure and system flow
chart and the system requirements for easy design of the system
Chapter five
emphasizes on implementation which acts as a manual to correct users. The last
chapter gives recommendation and conclusion and finally references.
TABLE OF CONTENTS
Title Page
Abstract
Table of Contents
CHAPTER ONE
Introduction
1.1
Statement of Problem
1.2
Purpose of Study
1.3
Aims and Objectives
1.4
Scope of Study
1.5
Constraints
1.6
Assumption
1.7
Definition of Terms
CHAPTER TWO
Literature Review
CHAPTER THREE
Description and Analysis of the
Existing System
3.1
Fact-Finding Methods Used
3.2
Organization Structure
3.3
Objectives of the Existing System
3.4
Information Flow Diagram
3.5
Problem of the Existing System
3.6
Justification of the New System
CHAPTER FOUR
DESIGN OF THE NEW SYSTEM
4.1
Output Specification and Design
4.2
Input Specification and Design
4.3
File Design
4.4
Procedure Chart
4.5
System Flowchart
4.6
System Requirement
CHAPTER FIVE
Implementation
5.1
Program Design
5.2
Program flowchart
5.3
Pseudocodes
5.4
Source program
5.5
Test run
CHAPTER SIX
Documentation
CHAPTER SEVEN
Recommendation and Conclusion
References
CHAPTER ONE
Many
years back, individuals, government and even companies have tried to regulate
income and expenditure, but this was not as possible as expected due to certain
problem and constraints.
Better suggestions result to these approaches since most of the available
resources at that time were not judiciously used. As a result of one problem or
the other such as: Non-actualization of some basic needs of the masses,
increase in population of the country. Delay and inaccuracy of job done.
Payment of uncompleted projects. It is considered expedient to have a
balanced and reliable budget which mainly implies the manual estimate of
revenue and expenditure which could be applied to individuals, organization and
government. They begin to make budgets of their day-to-day expenditure and
revenue.
Notwithstanding, the careful planning
and execution of budgets in Nigeria, the targets are hardly met while most budgets
end up in difficult.
Based on this, the researcher deemed necessary to look into budgeting system in
institutions with special emphasis on tertiary institutions. Institute of
management and technology (IMT) Enugu being a tertiary institution, is required
to have a planned budget to enhance an objective oriented operation.
STATEMENT OF THE
PROBLEMS
Government,
companies, institution and individuals have in the past set up a wonderful
budget on daily bases, most of these budgets worked only for a while and
crushed.
IMT has been spending so much time on the planning of these budgets even to the
extent of setting up a budgets monitoring committee to ensure strict adherence
to requirement of these budgets. Notwithstanding, the fact still remains that
budgets in this country especially institution budget have never produced
desired goal. This work therefore tends to find out why institution budget
fails to achieve its goal by tactfully studying the budgeting system of
institution of management and technology (IMT) Enugu and formulating a good
reliable computer system that will take care of these problems.
PURPOSE OF STUDY
I
am not proven that this research work is enough to make me “philosopher stone”
I am rather stating here that this work is essential in various ways to a
number of people including the businessmen, accountants, tertiary institutions,
organization, banks etc. both private and government, owned in the field of
budgeting. This will be of immeasurable benefit to tertiary institution, banks
and organizations from time to time.
Organizations that make budgets would know measures to take so as to prevent
problems of manual budgeting and if faced with these problem, they would be in
a position to find a solution to it. Government and even institutions can
secure their offices, companies and organization, schools against dubious
minded managers as well as fraudsters.
AIMS AND OBJECTIVES
The
objective of this project work was to introduce a computerized budgeting system
that would help the tertiary institution understudy to calculate their profits
and loss account at the end of each financial year. Due to the increasing
errors, encountered during manual balancing of account, the researcher deems it
necessary to introduce the new system. This new system would help the
organization to avoid wasteful though budget deficit.
SCOPE
In this research work, the researcher placed the boundary on the area of study.
The researcher studied the computerized budgeting system of “institute of
management and technology” Enugu (IMT) for one financial year.
ASSUMPTIONS
Necessary
assumptions were made in order of facilitate easy carrying out of the research
work. These assumption includes:
1.
That all the information given to me by the institution (IMT) officials are all
correct.
2.
The Income and expenditure are net.
3.
There are enough resources to implement the budget.
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