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DESIGN
AND IMPLEMENTATION OF A COMPUTERIZED PAYROLL SYSTEM FOR A GOVERNMENT PARASTATAL
ABSTRACT
Payroll is a weekly list of employees which shows all the details relating to
their pay. A payroll system is used to prepare the salary of employees and
produce its paycheck for each employee. Payroll contains the name, identical
number, overtime, rate, hour, tax, welfare, deductions and net pay of each
staff.
In
most companies, the types of payroll are cumbersome, time wasting and results
mutability are highly observed. Owing to this, I decided to do this department
a favour by designing a better and reliable payroll system with this new
system. Staff salaries / entitlements would improve staff employee
relationship, thereby increasing the efficiency of staff.
The
aims and objectives for designing and implementation of a computerized payroll
system for a government paraslatal is the development to prepare the staff
payroll on time and payment made at the earliest time.
TABLE
OF CONTENTS
Title Page
Abstract
Table of Content
CHAPTER
ONE
INTRODUCTION
1.1
Statement of the Problem
1.2
Purpose of Study
1.3
Aims and Objectives
1.4
Scope of Study
1.5
Limitation
1.6
Assumption
1.7
Definition of Terms
CHAPTER
TWO
LITERATURE REVIEW
CHAPTER
THREE
DESCRIPTION AND
ANALYSIS OF THE EXISTING SYSTEM
3.1
Fact Finding and Method Used
3.2
Input, Process, Output Analysis
3.3
Organizational Structure
3.4
Information Flow Diagram
3.5
Problems of the Existing System
3.6
Justification of the Study
CHAPTER
FOUR
DESIGN OF THE NEW
SYSTEM
4.1
Input Specification and Design
4.2
Output Specification and Design
4.3
File Design
4.4
Procedure Chart
4.5
System Flow Chart
4.6
System Requirements
CHAPTER
FIVE
Implementation
5.1
Program Design
5.2
Program Flowchart
5.3
Pseudo Code
Source Program
Test Run
CHAPTER
SIX
DOCUMENTATION
CHAPTER
SEVEN
Recommendation and
Conclusion
7.1
Recommendation
7.2
Conclusion
Reference
CHAPTER
ONE
INTRODUCTION
Computer,
the versatile machine had been found very useful in every human endeavour.
Since
its incursion into many fields of study, industry, business, science and
technology in general.
The
unaided human mind in most cases are to cope with the complex nature of the
present day decision making, planning and operational processes and as such,
industrialized nation were able to make it through the use of computer.
Computer usage in the present day society is becoming so universal and people
go on careful thinking out methodical approach to computerization of various
process and that inspires confidence and guarantees unalloyed success in every
endeavour of human life. Computer is found very much in use in many fields of
learning such as in social sciences, management sciences, engineering,
education, science and technology and in payroll services which is the main
object of discussion in this project work.
Payroll
services help in computing salaries of employees in an establishment with the
use of time card and personnel files.
The
computerized payroll module which helps in data processing, processes monthly
pays of all employees of the ENSEPA Enugu. The module maintains staff
loans/advances, tax and other deductions from staff pay. It also salaries of
qualifying staff each month and facility is provided to suppress any staff from
benefiting from the increment. The payrolls list every employee for whom the
computer has produced a payroll cheque and show for each employee what
deduction were subtracted from gross earnings to arrive at net pay, this report
is reviewed by the manager of the payroll department before the cheques are
released for distribution.
1.1
STATEMENT OF THE PROBLEM
This
is an analysis aiming at investigating the problem of the ENSEPA Enugu’s
present payroll system for employees paid on monthly basis. The manual
operation process which is entirely practical in named ENSEPA, experience failure
from time to time during operation since several departments which prepare the
vouchers. There is also wastage of time and cost in the manual transaction
process and many mistakes are made most of the times.
Since
a project study has two important parts. The question posed and the answer
received. Therefore this project seeks to find out the extent to which a
mechanized or computerized payroll can help to alleviate overloads that are
associated with manual system of payroll calculations.
In
addition, it seeks to find how a computerized payroll can help to reduce the
long delays and shortcomings that have bedeviled the manual system and the
enormous gains that accrue to the computerized payroll systems.
1.2
PURPOSE OF STUDY
The
purpose of study is to design and implement a computerized payroll system for a
government paraslatal a case study of ENSEPA Enugu.
1.3
AIMS AND OBJECTIVES
The
aims and objectives of the purpose system design includes: -
1.
To develop computerized payroll system
that will help to reduce mistakes or frauds associated with manual calculations
of workers salary
2.
To design a computerized payroll system
that can generate quick and accurate result of workers salaries and allowances.
This is counter to the manual system of preparation of monthly workers salary
which hitherto consumes time and energy coupled with its age long tedious
work-overloads.
3.
The system will enhance the ability to
calculate large volume of data faster. This is because it may take between ten
to fifteen staff to prepare the monthly salary of about two to three-thousand
employees, while with a computerized payroll system, two or three persons can
prepare such accounts of workers salary with case and efficiency.
4.
Errors are not easily introduced into
the process and if it exists, it will be easy to maintain and amend.
5.
Due to its speeds, timely
processing of information about salaries and allowances is assured.
6.
The output production/printing in form
of pays lips will be very fast
7.
It provides work of better appearance
8.
It is aimed at providing valid and
reliable information to aid management decision on matters relating to workers
salaries during time constraints.
1.4
SCPOE OF STUDY
The
scope of this project is limited to the pay rollers especially in ENSEPA Enugu.
The
pay rolling studies here centers mainly on the people who are working under
this organization such as Administrative, finance and commercial department.
This study will also help those that operate using the same routine as the
ENSEPA Enugu.
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