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DESIGN
AND IMPLEMENTATION OF COMPUTERIZED STUDENT REGISTRATION SYSTEM
ABSTRACT
This
work introduces a computer oriented approach to the registration of students in
the admissions department of Institute of Management and Technology (IMT) Enugu
as opposed to the Manual process that is currently in use. Although there may
be a computer system existing already in the department used for staff and
student’s services, it cannot handle the registration of the students since it
was not initially designed for this, if there is, the computer, system may be
making use of batch processing techniques.
The loopholes in the existing system (manual) will be taken into account in
designing the new system. All the system’s specification required to put the
system into operation will be considered. This on-line operation will be made
to be user-interactive. The programming language to be used for the system’s
design and development is visual basic 6.0.
This work is expected to eliminate the shortcomings of the existing system
thereby being an explicit solution to implicit problems inherent in the system.
TABLE OF CONTENTS
Title
page
Abstract
Table of contents
CHAPTER
ONE
1.0
Introduction
1.1
The problems and its setting
1.2
The purpose of the study
1.3
Aims and objectives of the study
1.4
The statement of the problem
1.5
The scope of the study
1.6
The limitation of the study
1.7
Assumption of the study
1.8
Definition of terms
CHAPTER
TWO
2.0
The review of the related literature
CHAPTER
THREE
3.0 Description
and analysis of the existing system
3.1
Form purchase and submission
3.2
Objectives of the existing system
3.3
Input process and output analysis
3.4
Problems of the existing system
3.5
Fact finding method
3.6
Justification of the new system
CHAPTER
FOUR
4.0 The design
of the new system
4.1
Input specification and processing
4.2
File design and processing
4.3
Output specification
4.4
System requirements
CHAPTER
FIVE
5.0 Development
and implementation
5.1
The package design
5.2
Staff training
5.3
The change over procedure
CHAPTER
SIX
6.0
Documentation
CHAPTER
SEVEN
7.0
Recommendation and Conclusion
7.1 Conclusion
CHAPTER ONE
1.0
INTRODUCTION
1.1
THE PROBLEMS AND ITS SETTING
In our modern technological age, science strives as it can to alleviate the
problems of man with a view of making like less tedious for him. With the
advent of computers in the later forties which is regarded as one of the
greatest scientific discovery, the problems of our society are gradually being
reduced to their minimum level.
The aims of this project in a more improved and confined way is the use of
computer in the registration of students in the Institute of Management and
Technology (IMT) Enugu.
The design involves the steps to software development using Visual Basic (VB)
6.0.
1.2
THE PURPOSE OF THE STUDY
The
purpose of this study is to provide the overview of the existing system, sport
the shortcomings, design and develop a new system that will be able to overcome
these limitations of the existing system.
This project work has the intention of developing system that can provide fast
retrieval, update and storage of information and data inclusively such that
access to information can be done with a greater ease.
1.3
AIMS AND OBJECTIVES OF THE STUDY
This
project work is aimed at producing a system that will eliminate the
difficulties and unnecessary protocols inherent in the existing system. From
the feasibility study the researcher took, he came out with an alternative
which is much better in terms of cost effectiveness, time saving, reliability
and clearity of output.
1.4
THE STATEMENT OF THE PROBLEM
The
admission department of IMT has for long now been admitting students through
only two mediums.
i.
Through Joint Admission and Matriculation Board Polytechnic (JAMBPOLY) Exams
and
ii.
The institution screening exercise. This project work delves more into the
institutions screening exercise.
Students are expected to buy forms,
fill them and submit to the department which will be scrutinized by a set
committee who will inscribe “QUALIFIED” OR “NOT QUALIFIED” on each of these
forms screened. After which there will be short history.
On the course of this exercise, the following problems have been identified:
-
Less efficiency
-
Less effectiveness
-
Less reliability
-
Labour demanding
-
Time consuming
-
Waste of material resources
-
Poor security networks and
-
Vindication
The developed new
system takes control of all the above mentioned problems efficiently.
The project has the
objectives of making the registration exercise less tedious for the students
and even the registering staff. It is also aimed at developing a system that
will restrict unauthorized access thus providing strong security to stored
information. One of the prior objectives of this research work.
1.5
THE SCOPE OF THE STUDY
This
project work is set to design and implementation of computerized student
registration in the Institution of Management and Technology, Enugu. It covers
the registration of both old and fresh students.
It does not cover the registration of students in other polytechnics of
Nigerian Universities although with little amendments, it could be used by any
desiring universities or polytechnic. This project does not cover records,
student’s affairs and others hence it cannot be used in the processing of
student’s results, students’ hostel allocation etc.
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