DESIGN AND IMPLEMENTATION OF A COMPUTERIZED PERSONNEL AUDITING SYSTEM OF A LOCAL GOVERNMENT ADMINISTRATION
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DESIGN AND
IMPLEMENTATION OF A COMPUTERIZED PERSONNEL AUDITING SYSTEM OF A LOCAL
GOVERNMENT ADMINISTRATION
ABSTRACT
The work present a design of a
computerized personnel auditing system for a local government
administration. A computerized personnel auditing system for a local
government administration is concerned with the computerization of personnel
records appraisal of personnel on order to achieve the aims and objectives of
the organization. This accounts, when and who to promote and retirement in
due time.
The entrance of computer into the
auditing system for a local government administration will help create and
maintain efficient records. This will also help to fish out “ghost
workers”
The design was implemented to
facilitate the personnel auditing system for a local government
administration. It will be less time wasting and cheap to run.
It is expected that if full consent is
given to this, it will enhance the auditing of personnel cord for the local
government administration.
TABLE CONTENT
Abstract
Table of content
CHAPTER ONE
1.0
INTRODUCTION
1.1 Statement
of the problem
1.2
Purpose of study
1.3
Objective of the study
1.4
Delimitation
1.5
Limitation
1.6
Significance of the study
1.7
Assumption
1.8
Definition of terms
CHAPTER TWO
2.0
Literature review
CHAPTER THREE
3.0
Description and analysis of the existing system analysis
3.1 Fact
finding
3.2
Organization structure
3.3
Objective of the existing system
3.4
Input, output and process analysis
3.5
Information flows
3.6
Problem of existing
3.7
Justification of the new system
CHAPTER FOUR
4.0
Statement about the design
4.1 Output,
input specification and design
4.2` Procedure chart
4.3
System flow chart
4.4
System requirement
CHAPTER FIVE
5.0
Program design
5.1 Source
program
CHAPTER SIX
6.0
Documentation
CHAPTER SEVEN
7.0
Recommendation and conclusion
References
CHAPTER ONE
INTRODUCTION
In developed world the twentieth
century men lives surrounded by a bewildering variety of machines on which his
way of life itself depends. The machines can be simple or complex, minute
or enormous. Some like sewing machines are for specific application which
other like an electric drill can be used for variety of purposes. Some
machine through designed for specific purpose are component in many different
machines.
Another fundamental aspect of twentieth
century life is the vast amount and variety of information surrounding
man. The computer is perhaps our most useful modern-day tool yet
development. It was only in 1951 that the first commercial available
computer was market. Today we are using computer ever increasing numbers
is a way never imagined just a few years ago. Computers is now an
integral part of information needs of many societies. They are used
world- wide to solve a variety of information, financial health, tax credit
insurance and so forth. The modern society has virtually embraced the use
of computer in all facts of commerce and industry. A computer is an
automatic device that performs calculation, solve problem and also is capable
of storing information. It has four basic parts input unit storage unit
central processing unit, output unit. Though series of application will
lead to accomplishment of a specific task. Computer is capable of manipulating
a large value of data accurately and at an incredibly speed.
Tasks that would require human effort
several days can be performed by the computer within a split of second, thus
the use of computer has become quite valuable in commerce and industry.
Computer is being used in organization to process data and to provide accurate
and timely information for the use of management. This goes a long way
facilitating the realization of set goals and objective resource to manager and
hence their level of performance since they have access to accurate us-to-data
and timely information.
The mentioned facts above motivate “THE
NEED FOR THE DESIGN AND IMPLEMENTATION OFA COMPUTERIZED PERSONNEL AUITING
SYSTEM FOR A LOCAL GOVERNMET ADMINISTERATION” As part of the effort towards
ensuring adequate and regular record on personnel auditing for local government
administration. Personnel auditing is an activity that implies an indebt
examination and evaluation of set of financial statement and their underlying
records and document so as to form an objective opinion, which is expressed in
the form of an audit report on the truth and fairness of view expressed in the
financial statement about personnel in a local government administration.
Before the advent of computer system, auditing was done manually. But due
to expansion and increase in organization persons, and businesses, it become
highly difficult and cumbersome to accelerate auditing progressively.
Roles and document containing information about the personnel being auditing increases
as the day thereby making it too hard to keep all information about the
personnel accurately. Auditors suffer tremendously as a result of this.
This project wills undoubtedly
development of the existing system. System.
1.1
STATEMENT OF THE PROBLEM
Personnel
auditing involves the use of ledger, proof sheets, balance books etc
One of the biggest difficulties faced
by manual personnel auditing system is the problem of errors traceable to human
mistakes and shortcomings
a)
Handling records beset with problems. The record are not kept well and
retrieval as `very difficult
b)
Loss of records is always common to manual auditing as there is no computerized
way of storing the information contained in these records
c)
Calculation can sometime be wrong. In most cases, this has through oft many
accounts and names which resulted to suspense account being opened and could not
be closed unless as a charge or credit to profit and less account.
This research is
prompted to these problems because it is the basis of the above problem that
are facing manual personnel auditing system that promoted the research auditing
system that prompted the researcher to look into the subject of curbing and
controlling personnel auditing manually.
1.2
PURPOSE OF THE STUDY
The purpose of this
research study and analysis of the existing personnel auditing system for a
local government administration is to:
i)
Ascertain whether the existing system is adequate.
ii)
Highlight inadequacies in the existing system through which computer
application ca minimize when computer is used effectively in the organization
to eliminate inefficiency.
iii)
To design effective alternative and efficient system to cater for this specific
tasks.
Moreover, with this
personnel auditing know control measures to taken as prevent problem facing
manual personnel auditing and as well tackle the incurred existing problems in
personnel auditing system for a local government administration.
1.2
OBJECTIVE OF THE STUDY
The objective of this study is to be
able to get a fast and accurate way of auditing personnel records. Know
the number of persons staff under the local government administration.
Keep records of what is to be paid who at a particular time, control those
errors made by human beings due to his shortcomings. And also make sure
that problem accoutered in recording information is highly minimized.
Another aim is to make sure that no record is lost and also to maintain
accuracy.
1.3
DELIMAITON
This study point down on the local
government the personnel under the local government and considers how the
problem of personnel auditing manually in the local government administration
could be extremely reduce or controlled using computer option it will also
analysis the existing system and then furnish suggestions on low to control
them. The research would deliberate on some manual personnel auditing
processes but may not go further in exposing some personnel auditing programs
due to circumstance beyond control.
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