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DESIGN AND
IMPLICATION OF CIVIL SERVICE SALARY PAYMENT SYSTEM
ABSTRACT
This study was designed to look into
the payroll or salary payment of the Enugu State Civil Service Commission. It
was intended to make known the inadequacies of the current method of payroll
[manual] and to design and efficient method which is the computerized which
will satisfactory reduce the current problem. Different approach was carried
out. The system was designed to enhance payroll operations, helps to militate
against some of the problems that are seen or encountered in the use of manual
method. Clear explanation on why payroll computerization is preferable to that
of the manual computation and design of the payroll analysis system suitable
for Enugu State Civil Service Commission
ORGANIZATION OF WORK
Chapter one of this project work deals
with the introduction of a new system that is to replace the existing one. It
talks about the aim and objective of the new system and also the problem facing
the existing system and the more reasons it has to be upgrade or replace.
Chapter two deals with the review of
relevant literature and authors who have carried out research work in this
aspect. The need for literature review is to make sure similar instances are
not repeated or failures so as to create room for a positive change.
Chapter three illustrates how the
present system works and also analyzes the various methodology carried out
which will present output, input and process analysis of the present system.
this chapter also render account of the methodology adopted for data
collection.
Chapter four of this project work
analyses the design standard that have been adopted for the work to replace the
existing design been carried out.
This chapter itemize all the contents
of the output from the system (output specification).
Chapter five of this project deals with
the summary, recommendation and the conclusion drawn from the entire project
work.
The summary aspect, summarizes each
chapter of the project work, while the recommendation have to recommend a new
system after reviewing the existing system which is in use.
Then the conclusion aspect is to draw
conclusion from what we have achieve so far from the project being carried out.
TABLE OF CONTENTS
Title page
Abstract
Organization of Work
Table of Contents
CHAPTER ONE
1.0
Introduction
1.1 Problem Statement
1.2
Aims/Objectives
1.3 Purpose
1.4
Significance
1.5
Scope/Delimitation
1.6
Constraint/limitation
1.7 Definition of
Terms
CHAPTER TWO
2.0 Review of
Relevant Literature
CHAPTER THREE
3.0 Description and
Analysis of the Present
System
3.1 Methodology
3.2 General Overview
of System
3.3
Organogram
3.4 Information flow
diagram
3.5 Output
Analysis
3.6 Input Analysis
3.7
Process
3.8 Problems of the
Existing System
3.9 Justification for
the New System
CHAPTER FOUR
4.0 Design and
Implementation
4.1 Design Standard
4.2 Output
Specification and Design
4.3 Input
specification and Design
4.4 File Design
4.5 Procedure Chart
4.6 System flow Chart
4.7 Implementation
4.7.1 Program Flow Chart
4.7.2 Psuedo Code
4.8 Coding (See
Appendix A)
4.9 System
Requirements
Software
Hardware
Operational
Personnel
Environment
4.10 Testing
4.11 Cutover
Process
4.12 Documentation (See Appendix
B)
CHAPTER FIVE
5.0 Summary,
Recommendation and
Conclusion
5.1
Summary
5.2
Recommendation
5.3 Conclusion
References
Bibliography
Appendix A:
Source Listing
Appendix B:
Documentation
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CHAPTER ONE
1.1 INTRODUCTION
The payroll system involves the
collection of data computation of wages and salaries, preparation of pay
statements and pay envelopes and analysis of pay reports. An unstipulated pay
roll is complex, time consuming and boring, this is because of the inclusion of
security system to forestall fraud, computation of taxes, income tax,
withholding and other payroll deductions required a lot of human effort.
In the civil service commission of
Enugu state. It is the responsibility of the bursary to document payroll
reports and process all salaries, allowances and related claims. In respect of
senior, intermediate and junior staff in the various department. The manual
method involves a high clerical task, making the whole process expensive. It
takes a lot time to compute the payroll of workers. There is inaccuracy in
payroll calculations hence the need for an alternative method. There is the
need to introduce an effective and efficient method which will
satisfactory reduce the current problem, thus the application of
computers.
Computer is an electronic machine,
which is capable of solving human problem at a fantastic speed. It makes use of
institution called program and produce fast retrieval of data, speed in
processing and less human intervention. Its application in the payroll
computation has eliminated the tedious task in calculation of payroll.
Nowadays, payroll system in large
companies and institutions of higher learning are computerized, with a correct
program and information regarding salary, hours or days worked, payroll
computation can be realized. This is the main purpose of the project.
1.1
STATEMENT OF THE PROBLEM
The researcher looks into the payroll
system of institute of management and technology, Enugu an organization or
institution with a significant number of categories of staff. The
researcher also attempts to find out why the payroll computerization is
preferred to the manual computation and to design a payroll system suitable for
the school.
1.2
OBJECTIVE OF THE STUDY
The purpose of this study are:
i)
To know the present procedure of the commission payroll system.
ii)
To find out the problems associated with this present procedure.
iii)
To know the various units involved in payroll preparations.
iv)
To know the types of focus involved in payroll system and produce computer
input form and its associative output form
v)
To design a payroll system suitable for the commission.
1.3
PURPOSE OF THE STUDY
The purpose of the study is to design a
payroll system suitable for the civil service commission of Enugu State.
1.4
SIGNIFICANCE OF THE STUDY
The significance of this study to point
out the needs for payroll computerization, also assist students to know the
concepts of payroll and will act as a guide for researchers with similar
topics.
It expresses the need for computer
application paroling and widens the author’s knowledge on payroll
computerization.
Institutions or commission using the
manual method of pay rolling will find the study useful, as it will enable them
to know the need for manual method elimination thereby making way to a
computerized payroll system.
1.5
SCOPE AND DELIMITATION
The scope of this study is limited to
civil service commission, Enugu state, the payroll system of this commission
was used for this study and the author computes the payroll of all categories
of staff in the civil service commission.
The researcher choose the civil service
commission to ensure a reliable payroll system, since the commission represents
an organization with a large number of workers.
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